Organisations can use the Shared Repository to store access copies of NZ digital items that have no where else to be hosted. The service is designed as an access repository of last resort for those digital items that would otherwise not be publicly available. It is suitable for small digital collections.
The service includes simple metadata management and object upload facilities, and all repository items are automatically shared via the DigitalNZ APIs and search facilities. This is different from the basic DigitalNZ Search service that only aggregates metadata, in that this system can actually hold digital objects and allow metadata to be edited.
The service was originally developed to hold open-access research outputs, but it is now available for other types of material.
Priority goes to Crown Research Institutes, government departments and other organisations who hold research material. But any organisation who has NZ digital items that are not otherwise publicly available is eligible.
Within these organisations, staff can be granted rights to load up and administer the digital objects themselves.
There is no native Shared Repository website where people can go to see the materials, instead items are automatically shared via the DigitalNZ Search website. All items in the Shared Repository are publicly accessible via DigitalNZ Search, as there is no private or protected access option available.
The Shared Repository is currently available at no cost, although remember that it is only suitable as an access repository for small digital collections. There are no immediate plans to recover costs for this service but we reserve the right to introduce costing models at a later date should ongoing funding for the service be required. You will be notified by email if a costing model is being considered and may choose to discontinue your use of the Shared Repository.
When you deposit a copy of an item into the Shared Repository you are in most cases creating a new ‘copy’ of that object.
This means that you need to have copyright or a copyright licence to place it in the repository, unless the item is out of copyright.
If the item is a published work, check the publishing contract to see what copies are and aren’t allowed.
Copyright ownership does not change hands when you place material in the repository and so will continue to be retained either by the author/s or the publisher. We are not asking or encouraging you to transfer copyright.
KRIS, the Kiwi Research Information Service, migrated to the DigitalNZ platform in 2011. Items in the Shared Repository can be included in KRIS via the DigitalNZ APIs.
The Shared Repository is designed as an 'access repository', that will make digital items publicly accessible for the lifetime of the service. No mechanism for long-term digital preservation has been designed. If you are concerned about the long-term preservation of your materials please discuss this with us, and we can put you in contact with other experts in this field.
DigitalNZ staff are available to support you in your use of the Shared Repository system – including training on how to use the system and troubleshooting. Contact firstname.lastname@example.org for support.
A straight forward user guide is available: