How to license a photograph

An author is seeking my permission to add to his publication a photograph that I have given to him as part of his research. I have no qualms about given him this permission. Can you please advise on how I can write this in a letter. [Originally asked by R A Stephens on April 06, 2009, on www.digitalnz.org]

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[Originally posted by Victoria Leachman 25 April, 2009, on www.digitalnz.org] What happens when the photograph is your property but the copyright ownership isn't? Te Papa is often in this situation. Te Papa has a large photograph archive and considers both of these property rights (physical ownership & copyright) when supplying copies of photographs to others. Te Papa staff make sure that the customer knows when a photograph is in copyright. Customers are asked to contact copyright owners for a licence and must provide Te Papa with a copy of the licence before Te Papa will supply images to the customer. Copyright licenses are needed for any use other than those described in the fair dealing provisions of the NZ Copyright Act 1994. A letter contract accompanies the copy image to the customer to ensure Te Papa's rights as the owner of the photographs are respected. The letter contract tells the customer how they can use the copy image, what information should accompany the copy image when it is reproduced and ensures the customer understands that the contract covers this use of the copy image only. If, in the future, the customer wants to use the image in another way they they are instructed to contact Te Papa for permission for those uses. The letter contract also ensures that important information such as title, maker, date, and source of the image accompany the reproduction of the image. All of this is important for scholarly purposes and makes sure that researchers can trace back to the original image if they need to.

--Anonymous • 2009-06-17 00:00:00 UTC

[Originally posted by Victoria Leachman 25 April, 2009, on www.digitalnz.org] Further to my previous comment: Te Papa has traditional image licensing model that is common across many cultural institutions both in NZ and world wide. I think there are going to be changes in how cultural institutions handle image licensing as digitization and online access to collections increases. Here's the web address to an interesting paper by Paula Bray from the Powerhouse Museum on this topic. http://www.archimuse.com/mw2009/papers/bray/bray.html I'd be interested hearing about what other cultural institutions in NZ are doing in this area.

--Anonymous • 2009-06-17 00:00:00 UTC